(EYFS Updated – September 2025)
Policy Statement: At Just Little Ones Childminding we are committed to delivering high-quality childcare and early learning experiences. This policy outlines clear, transparent, and fair procedures regarding fees and payments, aligning with the revised Early Years Foundation Stage (EYFS, September 2025).
Fee Structure:
- Fees are clearly structured based on days and hours of childcare required.
- Parents or guardians will receive a detailed breakdown reflecting their child’s specific attendance.
Payment Schedule:
- Payments are due in advance monthly, as agreed upon at enrolment and payable the last working day of each month.
- Payment due dates will be clearly communicated and consistently enforced.
Payment Methods:
- Accepted payment methods include electronic bank transfers, online payment platforms, cash, or cheque.
Late Payment:
- Timely payments are expected; late payments may incur an additional fee as outlined in the signed contract.
- Persistent late payments may result in a review of childcare arrangements.
Absences and Refunds:
- Fees remain payable during planned absences, including holidays and illness.
- No refunds or credits will be provided for missed sessions.
Additional Fees:
- Parents will be informed clearly and in advance about any extra charges for special events, trips, or late pickups.
- Optional activities with extra fees will include clear communication, and parents can opt-out if desired.
Fee Reviews and Adjustments:
- Fees are reviewed annually to remain competitive and reflective of service quality.
- Changes to fees will be communicated clearly, in writing, with reasonable notice.
Fee Arrears:
- Childcare services may be suspended if significant arrears accrue until payment arrangements are resolved.
- Transparent communication will be maintained to resolve financial issues amicably.
Contract and Agreement:
- A detailed written contract outlining fees and terms will be provided to and signed by parents or guardians.
- This confirms mutual understanding and agreement of fee policies.
Privacy and Confidentiality:
- All financial information and payment records are treated with strict confidentiality.
Review and Monitoring:
- This policy is reviewed annually or sooner if required, aligning with EYFS guidelines and local regulations.
- Parent feedback is actively sought to enhance and refine our fee policies and practices.
Notice / Termination Period:
- Parents may terminate the given contract by providing the setting with a written notice (email is regarded as written notice) one full calendar months in advance of the last day of their child attending the setting. The child’s monthly fees are fully payable during this month.
- If a child accesses funding and the parent / carer chooses not to send the child to the setting the full months payment will still be payable. This would need to be via parents paying and not the funding payment as funding cannot be claimed for a child when they are not attending throughout a notice period.
- If a child attends the setting as normal through a notice period funding can still be claimed and the code can be transferred to a new setting the next working week after the child leaves our setting.
- The setting, at its discretion, reserves the right to terminate a place without notice if a parent, carer or child displays abusive, threatening or otherwise inappropriate behaviour or if procedures or polices are not followed or breached.
- The setting reserves the right to terminate a place without notice if important information concerning or affecting your child is withheld/ not communicated to the setting or staff.
- In any other circumstances of termination or notice the setting will provide one full calendar months written notice to parents.
Alignment with EYFS 2025 Changes:
- This policy incorporates EYFS 2025 revisions, ensuring clarity, fairness, and transparency in fee structures and financial arrangements.
Signed: Jemma & Dale Ferriday
Date: April 2026
Review Date: April 2027